Most recruitment teams consisting of  interviewers, recruiters, and hiring managers are involved in skill testing & interviewing candidates. Their work may vary from creating a test, selecting the questions, inviting candidates for tests, taking interviews and so on. It is important that you have your entire team together as that helps in making collective and accurate decisions. 

Interview Mocha now helps you to add them as a user & share the access according to your requirements.


A) How to add a user:

  • Click "Settings" tab in the top panel
  • Select "Global Settings" from the drop down menu
  • Select “Users” from the left panel




  • Click "Add User" button 
  • Enter the email ID and Full name of the User 



  • Select the role which you want to give the user (Admin, Recruiter, Interviewer)
  • Mark the access level for the user
  • Click "Save User"

A pop-up opens with the login details



The user will get an email with login details which can be used to login to Interview Mocha. This is the default password which can then be changed by the user. Alternatively you can also copy and email the login details to the user.


Note:  You can not add the user who is already registered with Interview Mocha. If you want to add them as a user, drop an email to support@interviewmocha.com



The super admin and admin can Activate/Inactivate a user. 



B) User Roles and Access levels


i) Admin: Admin, by default has all the access rights. You can add a team member as admin and allow full access or you can select their access level. Once you have created an admin, the admin can further add co-admins or other team members to their account. 


The below are default access rights, however Super Admin and Admin can edit access levels of users irrespective of their roles.




ii) Recruiter: A recruiter role by default has the below access levels.

In the default access, the recruiter does not have access to Global Settings, and Candidate feedback under Analytics.

The above are default access rights, however Super Admin and Admin can edit access levels of users irrespective of their roles.




iii) Interviewer: Interviewer primarily has the access to view and download test reports. Super Admin or Admin can decide to allow them other access as well. If you assign the interviewer role to your colleague and give them access to only view and download reports, they will not be able to view My Questions and Analytics tab. Under Settings, they will only be able to view My Settings, API docs, and Pricing.

In the below screenshot, the interviewer role only has default access levels.

Similarly, they cannot add any test from the test library to My Tests. Their My Tests account will contain tests shared with them.



iv)Test Creator: Test Creator role has default access to Tests, Reports, and My Questions. 

     Super Admin or Admin can decide to allow them other access as well.


     

v) Hiring Manager: Hiring Manager has default access to Reports and Analytics.  

    


vi) HR Manager: HR Manager has default access to Reports and Analytics. 



vii) External Recruiter: External recruiter may be your staffing agency that you want incorporated into your account for ease of operations. External recruiter by default gets access to Invite and Reports.





C. Access levels and Impact

The below are the access levels and their impact


1. Tests



1.1. Add Test from Interview Mocha library OR Create Own Test

Users will get access to add test from the Interview Mocha test library or create a test into their accounts.


1.2. Share Test with users 

Users will get access to share Mocha's test or a test created by them with another user.

Note - Add Test has to be enabled for the user to share the test with other users


1.3 Edit shared Test

Users will get access to edit any tests shared with them.



2. Invite  



2.1 Invite candidate 

Users will get access to invite candidates for tests.


2.2 Create Test Link

Users will get access to create test links.


Tips to remember

User who has been granted the access to invite candidates can view the reports only if view reports access is granted. If the user only has Invite candidate access, they won’t be able to view the reports.


3. Reports



3.1 View Reports

Users will get access to view test reports


3.2 Share report

Users will get access to share reports with other users


3.3 Reattempt Test 

Users will get access to allow candidates to reattempt the test


3.4 Download Excel Report

Users will get access to download reports in Excel format


3.5 Download PDF Report

Users will get access to download reports in PDF format


4. My Questions




4.1 Create or upload Questions 

Users will get access to create and upload questions in their created question banks.


4.2 Share skills

 Users will get access to share the created question banks with other users.


4.3 View, add or edit shared questions

Users will get access to edit questions that are shared with them.




5. Analytics




5.1 Invited Candidate Analytics 

Users will get access to analytics for invited candidates


5.2 Candidate feedback Analytics 

Users will get access to a analytics for candidate feedback


5.3 Test Analytics

Users will get access to analytics for tests.


5.4 Advance search analytics

Users will get access to analytics for advanced search.


6. Global Settings 



 

6.1 Company details

Users will get access to view and edit company details


6.2 Test Landing page

Users will get access to view and edit landing page url for test platform


6.3 User Management

Users will get access to edit access rights and activate/inactivate other users.


6.4 Email templates

Users will get access to access and edit various email templates.


6.5 Billing History

Users will get access to view billing history


6.6 Email domain settings

Users will get access to enable email domain settings. Email domain settings allow you to configure your company email address, e.g. xyz@abc.com instead of noreply@interviewmocha.com.


In case of any issues, you can reach out at support@interviewmocha.com


Note:  You can not add the user who is already registered with Interview Mocha. If you want to add them as a user, drop an email to support@interviewmocha.com


Also read

How to share test with teammates

What is a Super Admin and their rights